Job Description

Office Manager

Boulder, CO

Summary

The office manager oversees the day-to-day operations of office. This individual is responsible to make sure that the office runs efficiently and that employees have what they need to be successful.

In addition to the day-to-day operations of the office, the office manager assures that client, vendor, and employee queries are addressed promptly, employees are productive and motivated, and the office environment is clean, safe, and operating within established organizational budget.

Core Objectives

  • Customer Satisfaction
  • People/Culture
  • Financial Responsibility

Job Description

  • Answer telephone calls and emails from clients and vendors and direct them, as required, to appropriate staff
  • Receive and record vendor invoices and client payments
  • Maintain payroll information for all employees
  • Process payables, receivables, and payroll on an ongoing basis
  • Administer benefits and answer employee benefits and payroll queries
  • Provide ongoing accounting and payroll operations according to company policies and procedures
  • Process, file, and organize office documents, such as invoices, vendor information, reports, and confidential records
  • Monitor office inventory and order supplies for office and field employees
  • Onboard new employees and organize their employment paperwork
  • Monitor vehicles and equipment inventory and coordinate maintenance and any required repairs
  • Make logistical arrangements for meetings or other events
  • Coordinate receipt and storage of construction materials
  • Maintain familiarity with employee manual and ensure compliance with company policies
  • Manage planning for company events, such as company picnics and holiday parties
  • Report office status to senior management and work with them to improve office operations and procedures
  • Other duties as required

Requirements

  • Strong written and verbal communication skills
  • 3-5 years of experience as an office clerk, administrative assistant, secretary, or similar role
  • Payroll and bookkeeping experience
  • Reliability and discretion
  • Excellent time management skills and ability to prioritize work
  • Organization and the ability to multitask to complete a wide variety of tasks
  • Flexibility to help them adjust to new tasks if company or office needs change
  • Strong interpersonal skills to interact positively with all employees
  • Attention to detail to ensure tasks are completed thoroughly and accurately
  • Familiarity with QuickBooks and the Microsoft Office suite of applications
  • Hands on experience with office machines (e.g. copiers, fax machines, printers)
  • Current State of Colorado notary commission, or willingness to secure commission upon employment
  • Experience operating forklifts (preferred, but not required)
  • Sustained ability to thrive in fast-paced and ever-changing construction environments
  • Excellent references

Compensation

  • $55,000 to $65,000 per year depending on experience
  • Eligible to participate in generous profit-sharing plan
  • Accrual of up to 2 weeks of PTO the first year
  • 401(k), health insurance, dental insurance, life insurance, disability, EAP, etc.

Interested?

Send your résumé along with a cover letter summarizing your qualifications for this position to careers@whitestone-construction.com.